Solutions
For independent repair shops
Run the front counter and the shop floor from one system, without hiring an administrator to keep it fed.
VMOTEK gives an owner-led shop a single system for appointments, digital inspections, estimates and approvals, work orders, parts and purchasing, invoicing and customer messaging. It replaces the scheduling tool, the spreadsheet, the message threads and the paper inspection sheet with one connected record per vehicle visit.
The problem
The owner is the integration layer
In most independent shops, the connection between the calendar, the parts order, the invoice and the customer is a person holding it all in their head.
- Four tools that do not talk to each other.
- Evenings spent re-typing jobs into accounting.
- Work lost between the inspection and the estimate.
- No time to chase deferred work or overdue invoices.
How it works
A day, connected
- 01
Morning
The board shows today's appointments, yesterday's unfinished jobs and any estimates still waiting on a customer.
- 02
Intake
Check the vehicle in with photos and mileage; the inspection opens with the customer's concern attached.
- 03
Sell the work
Findings become a priced estimate that the customer approves from their phone.
- 04
Close out
Completed work becomes an invoice, the customer pays by card, and QuickBooks stays in step.
What you get
Capabilities in this area
Fast to adopt
Start with scheduling, inspections and invoicing; add purchasing and fleet work when you are ready.
One record per visit
No re-entry between appointment, inspection, estimate, job and invoice.
Customer communication built in
Confirmations, approvals and updates without picking up the phone.
Room to grow
Add a second location or your first fleet account without changing systems.
By role
What changes for each person
Owner
See the whole shop, and get your evenings back from data entry.
Advisor
Sell recommended work with photo evidence instead of a verbal pitch.
Technician
Clear assignments, with parts status visible before you start.
FAQs
Frequently asked questions
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of VMOTEK against your own operation. No pressure, no scripted pitch — bring the questions your team actually has.