Platform
One connected system for the whole service operation
VMOTEK is organized around how a shop actually works: run the day, manage the resources behind it, serve fleet customers, and improve with what the operation tells you.
Each capability is useful on its own. The value compounds because they share one record: the customer, the vehicle, the job, the parts and the money never have to be reconciled between systems.
- Reminder
- Appointment
- Inspection
- Estimate
- Work order
- Parts
- Invoice
- Portal
01
Run the shop
Appointments and customer intake
Fill the schedule with jobs your bays can absorb, and start every visit with a complete vehicle record instead of a sticky note.
Appointments →Estimates, approvals and authorization
Turn an inspection finding into a priced estimate, get a recorded decision, and start work with the authorization attached to the job.
Estimates →Work orders and digital inspections
One record carries the vehicle from intake to pickup: inspection findings, authorized lines, assigned labor, consumed parts and the final invoice.
Work orders →Invoicing, payments and fleet billing
Bill from what actually happened on the job, then collect without a week of phone calls.
Invoicing and payments →02
Manage resources
Multi-shop inventory and transfers
Each location keeps its own stockroom. Authorized users can still see what sits on a shelf across town before placing another order.
Multi-shop inventory →Purchasing that starts with the repair
Every purchase order traces back to a real need: a job on the board, a reorder signal or an approved request, not a guess.
Procurement →Vendor records and searchable catalogs
Turn supplier information into purchasing context: who carries the part, what it costs, how long it takes and what you paid before.
Vendors and catalogs →Workforce and technician operations
Match work to the people who can do it, record the time honestly, and see where capacity actually goes.
Workforce →03
Serve fleets
Fleet maintenance and service reminders
Preventive maintenance should create action, not another list. VMOTEK turns due signals into scheduled, authorized work.
Fleet operations →Preventive maintenance scheduling
Every due service becomes a reviewable draft work order — on the right date, at the right mileage or engine hours, without duplicates.
Preventive maintenance →A secure portal for fleet customers
Give the customer their own view of their own vehicles — without giving them a seat inside your shop system.
Customer portal →04
Connect and improve
AI that shows its evidence
Deterministic analytics do the calculation. A grounded AI brief explains it. A person makes the decision.
Practical AI →Reporting and operational analytics
Because the work, the parts and the money share one record, the reporting reflects the operation instead of approximating it.
Reporting →Customer communication that runs itself
Keep customers informed with messages triggered by what is actually happening on the job.
Communications →Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of VMOTEK against your own operation. No pressure, no scripted pitch — bring the questions your team actually has.