Run the shop
Work orders and digital inspections
One record carries the vehicle from intake to pickup: inspection findings, authorized lines, assigned labor, consumed parts and the final invoice.
A VMOTEK work order is the operational spine of a repair. It opens at intake, holds the digital inspection and its photos, tracks authorized labor operations and parts, records technician time and status, and closes into an invoice without the information being re-entered anywhere.
The problem
Status lives in people's heads
When job state is tracked on a whiteboard, the only way to answer 'is it ready?' is to walk the shop or interrupt a technician.
- Advisors interrupting technicians for status updates.
- Parts ordered twice because the first order was never noted on the job.
- Inspection findings recorded on paper and never priced.
- Labor time captured after the fact, from memory.
How it works
The life of a job
- 01
Intake
Vehicle, customer or fleet account, mileage, concern and arrival condition are attached to a new work order.
- 02
Inspect and document
Technicians complete a structured inspection with pass, advise and fail states, photos and notes.
- 03
Authorize and assign
Approved lines become tasks assigned to technicians with required parts flagged against stock.
- 04
Execute and close
Time, parts consumption and status move the job through the board and into invoicing.
What you get
Capabilities in this area
Status board
See every open job by stage, bay, technician and promise time.
Digital inspections
Configurable templates with photo evidence that customers can read without a technical background.
Parts on the job
Requested, reserved, ordered and consumed parts are visible on the work order itself.
Labor time tracking
Technician clock-on per task produces actual versus estimated labor for reporting.
By role
What changes for each person
Technician
Know what is authorized, what parts are available and what to do next without leaving the bay.
Service advisor
Answer any status question from one screen instead of walking the shop.
Finance
Invoice from what actually happened, with labor and parts already reconciled to the job.
FAQs
Frequently asked questions
Ready to move forward?
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