Serve fleets
Preventive maintenance scheduling
Every due service becomes a reviewable draft work order — on the right date, at the right mileage or engine hours, without duplicates.
VMOTEK tracks a maintenance program per vehicle. Each program has one or more triggers — a calendar interval, a mileage interval, an engine-hours interval, or a combination where whichever comes first wins. When a trigger is met, VMOTEK checks whether an open or recently completed work order already covers that service, and if not it creates a draft PM work order for a human to review. Completing the work closes the cycle and schedules the next occurrence from the actual completion reading.
The problem
PM slips because the reminder lives in someone's head.
Fleet maintenance is predictable work, which is exactly why it gets postponed. Without a system that watches dates, odometers and hour meters together, PM becomes a spreadsheet chased once a month.
- Intervals tracked in a spreadsheet that nobody updates after a repair.
- Mileage readings collected at inspection but never fed back into the schedule.
- Duplicate PM orders created because two people noticed the same due vehicle.
- Services performed early or late, so warranty and contract terms drift.
How it works
How a PM cycle runs end to end
- 01
Define the program
Attach a maintenance program to a vehicle or vehicle class: service name, the tasks included, and the triggers — every 6 months, every 10,000 miles, every 250 engine hours, or a combination.
- 02
Collect the readings
Odometer and hour-meter readings arrive at check-in, from an inspection, from an invoice, or from a supported telematics configuration. The most recent trusted reading drives the schedule.
- 03
Evaluate the triggers
VMOTEK evaluates date, mileage and hours together. With combined triggers, whichever threshold is reached first makes the service due, and a due-soon window flags it before it lands.
- 04
Guard against duplicates
Before creating anything, VMOTEK looks for an open PM work order, a scheduled appointment or a recent completion covering the same service on the same vehicle, and links to it instead of creating a second one.
- 05
Create a reviewable draft
A draft PM work order is created with the program's tasks, the triggering evidence, and the vehicle history attached. Nothing is dispatched or billed until a person approves it.
- 06
Complete and roll forward
On completion, the actual date and reading are recorded, the cycle closes, and the next due point is calculated from that reading rather than from the original plan.
What you get
Capabilities in this area
Date, mileage and engine-hour triggers
Track calendar intervals, distance intervals and hour meters independently or in combination on the same program.
Whichever-comes-first logic
Combined triggers resolve to the earliest threshold, with the reason for the due date shown on the draft.
Duplicate guard
Existing open work, scheduled appointments and recent completions block a second PM order for the same service.
Draft-first creation
PM work orders are created as drafts for human review — the shop keeps the decision on scope, timing and price.
Bulk scheduling
Turn a due queue into booked appointments across a batch of vehicles against real bay and technician capacity.
Complete service history
Every completed cycle stays on the vehicle record with the reading, tasks, parts and technician time behind it.
By role
What changes for each person
Shop owner
Predictable recurring revenue from work that is already contracted, scheduled into the quieter parts of the week.
Service advisor
A single due queue to work from, with drafts already populated instead of built from scratch each morning.
Fleet manager
Vehicles serviced on program, with evidence of what was due, when it was done and at what reading.
FAQs
Frequently asked questions
VMOTEK schedules maintenance from intervals and recorded readings. It does not claim to predict component failure.
Ready to move forward?
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