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Purchasing that starts with the repair
Every purchase order traces back to a real need: a job on the board, a reorder signal or an approved request, not a guess.
VMOTEK connects demand to purchasing. Work-order needs and reorder alerts create purchase requests, approvers see supplier alternatives, price history, existing stock and open purchase orders before they commit, and approved lines become purchase orders that are received against the original request.
The problem
Purchasing without context costs margin
When a PO is raised in isolation, the buyer cannot see that the part is already on order, already on a shelf, or available at a better price from a second supplier.
- Duplicate purchase orders for the same part.
- No visibility of what the shop paid last time.
- Approvals given by message with no spend controls.
- Receiving that never reconciles back to the request.
How it works
Need, evidence, decision, receipt
- 01
Demand appears
A work order needs a part, or a reorder level is breached. Either creates a purchase request with its source attached.
- 02
Evidence is assembled
Supplier alternatives, historical price context, current stock, open POs and lead time appear on the request.
- 03
A person approves
Approvers work within configured limits and see exactly what they are authorizing.
- 04
Order and receive
Approved lines become purchase orders; receipts update inventory and close the loop back to the request.
What you get
Capabilities in this area
Request-to-PO trail
Every ordered line keeps its originating request, shop and cost center.
Duplicate detection
Open purchase orders for the same item are surfaced before another one is raised.
Approval thresholds
Configurable limits route larger spend to the right approver.
Partial receiving
Receive what arrived, keep the balance open, and record short shipments and backorders.
By role
What changes for each person
Parts manager
Raise orders from evidence instead of memory, and stop paying for the same part twice.
Shop owner
Spend controls that hold up across locations without slowing the shop down.
Finance
Purchases reconcile to requests, receipts and jobs for clean cost accounting.
FAQs
Frequently asked questions
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